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Annual ROC Filing for Company


Form MGT-7 – Annual Return. Form MGT-7 is the annual return of the company containing information about the company at the close of a financial year.





Every company, after getting its Certificate of Incorporation from the Registrar of Companies, has to comply with certain rules and regulations with Ministry of Corporate Affairs as required by Companies Act, 2013. Annual Return is most important compliance for a company.

We can categorize Roc filings into two parts they are one is “Annual Compliance filing” and second one is “event based compliance filing”

In case you need to file ROC for your company, talk to Us

ROC Filing

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  1. Holding of Board Meetings

    At least four board meetings need to be held in a year and at least one meeting needs to be held every quarter. The meetings need to be logged and the signed minutes need to be maintained at the Registered Office.

  2. Annual General Meeting (AGM)

    This is a shareholders meeting that needs to be held every year. Approval of financial statements, declaration of dividends, appointment of auditors, etc. is the primary agenda for this meeting. AGM needs to be held in the city where the registered office of the company is situated.

  3. Annual Filing of Forms
    Type of DocumentType of E-FormPurpose of Filing of Form
    Balance –SheetForm AOC-4.Filing of Financial Statement with the ROC
    Consolidated Financial StatementForm AOC-4 (CFS)Companies which have Subsidiary Company, Associate Company and Joint Ventures.
    Profit & Loss AccountForm AOC-4.Filing of Profit & Loss Account with the ROC
    Annual ReturnForm MGT-7.To be filled by Companies having share Capital. To give information relating to directors and shareholder for the period of Financial Year.
    Appointment of AuditorsForm ADT 1To be filled by all companies who appointed/ changed auditors in their AGM or EGM
  4. Documents required for annual filing

    Following documents are mandatory to file annual return

    1. Balance sheet and Profit and loss account, cash flow statement
    2. Directors report along with MGT 9 and AOC 2
    3. List of Share holders
    4. Audit report with annexure
  5. Due date for annual returns
    Name of E-formPurpose of E-formDue date of Filing
    Form ADT-1Appointment of Auditor15 days from the conclusion of AGM
    Form AOC-4 and Form AOC-4 CFS (in case of Consolidated financial statements)Filing of Annual Accounts30 days from the conclusion of the AGM (In case of OPC within 180 days from the close of the financial year)
    Form MGT-7Filing of Annual Return60 days from the conclusion of AGM
    Form CRA-4Filing of Cost Audit Report30 days from the receipt of Cost Audit Report
    Form MGT-14Filing of resolutions with MCA regarding Board Report and Annual Accounts30 days from the date of Board Meeting
  6. What is additional fees for delay filing of forms

    Additional Fees for E-form AOC-4 (XBRL and Non-XBRL) and E-form MGT-7 after the due date is RS. 100 per day with effect from 1st July 2018.

    Period of DelaysFees
    Up to 30 days2 times of normal fees
    More than 30 days and up to 60 days4 times of normal fees
    More than 60 days and up to 90 days6 times of normal fees
    More than 90 days and up to 180 days10 times of normal fees
    More than 180 days and up to 270 days12 times of normal fees

  1. When there is a change in the paid-up capital of the Company.
  2. When a Director has to disclose his interest in other entities in the first meeting of the Board of Directors in every financial year.
  3. When there is a conversion of a company.
  4. When the Director’s Report needs to be filed.
  5. When there is a change in the interest of the director.
  6. When an Independent Director is Appointed.
  7. When a Cost Auditor is appointed.
  8. When a Listed Company has to file a return in case of a change in the number of shares held by promoters and the top ten shareholders of such Company, within fifteen days of such change.
  9. When a woman director is appointed.
  10. When a Listed Company has to get a Secretarial Audit of the Company from the Practicing Company Secretary whose report will be part of Director’s Report?
  11. When there is a half-yearly share transfer Audit.
  12. When there is Reconciliation of Share Capital Audit.
  13. When a shareholding pattern is to be filed within 21 days of the end of each quarter.
  14. When there is a corporate governance report to be filed.
  15. When there is allotment, transfer or invitation to subscribe shares.
  16. When shares are issued to Directors or the employees of the Company.
  17. When there is a sub-division of face value of shares.
  18. When investment is made in shares or other similar securities. When a loan is given to other Companies.
  19. When there is any change in the Board of Directors.
  20. At the time of the appointment of Managing Director.
  21. Any payment of Remuneration.
  22. When any bank account is opened or closed. When there is any change in the running or working of the Bank Accounts of the Company.
  23. Any kind of deposits made by the Directors or their relatives into relation to their loans from the Company.
  24. When any sale or purchase is done regarding the fixed assets of the Company.
  25. When any new business venture or Partnership is established.
  26. When any kind of change is made in the Memorandum Of Association and Article Of Association 0f the Company.
  27. While maintaining the minutes of a Board meeting or while convening the meeting in general.
  28. When there is a change in the location of the Registered office.
  29. When an appointment or change is made regarding the Statutory Auditors of the Company.
  30. When an agreement is established by Shareholders and Company is treated as a party.
Fintouch

CIN - U74999KA2018PTC110598

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